Fair Processing Notice
For some of the services which we offer, we may require information from you. The personal information we collect from you may include: name, address, telephone number, email address, job title, PPS number, Date of Birth, credit card details, grades, company name and details. The personal data we collect from you will only be used for the following purposes:
- The provision of training and education, membership, alumni and consultancy services
- Normal communication in relation to the above services
- Correspondence in relation to Billing and Accounts Receivable
- Programme and event notifications, new service offerings and service updates
- Exam Registration, accreditation and quality assurance
- Event booking and management
- Room hire and residence bookings
By consenting to this, you are giving us permission to perform those actions. You may withdraw consent at any time by sending an email to: firstname.lastname@example.org
What is Personal Data?
Under the EU’s General Data Protection Regulation Personal Data is defined as follows:
Any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Special Categories of Personal Data
Certain data are classified under the Regulation as” special categories”:
- Ethnic origin
- Political Opinions
- Religious Beliefs
- Trade-union membership
- Genetic Data
- Biometric Data
- Health Data
- Data concerning a natural person’s sex life
- Sexual orientation
Consent is required for Irish Management Institute to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.
Why the Irish Management Institute Needs to Collect and Store Personal Data
In order for us to provide you with training and education, membership, alumni and consultancy services we need to collect personal data for correspondence purposes and/or detailed service provision. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy. We may pass your personal data on to our service providers who are contracted to Irish Management Institute in the course of dealing with you. Our contractors are obliged to keep your details securely and use them only to fulfil the service they provide you on our behalf. Once your service need has been satisfied or the case has been closed, they will dispose of the details in line with Irish Management Institute’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do so.
How Irish Management Institute Uses your Information
The Irish Management Institute will process – that means collect, store and use – the information you provide in a manner that is compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. In some instances, the law sets the length of time information has to be kept, but in most cases the Irish Management Institute will use its discretion to ensure that we do not keep records outside of our normal business requirements.
The Irish Management Institute, and/or its sister companies UCC, may wish to send you marketing information about its services from time to time. You do not have to agree to this. If you object to the use of your personal data for marketing use, please email email@example.com and ask for removal of your details. All our electronic marketing material carries an unsubscribe option, so you can also unsubscribe at any time.
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
The Irish Management Institute may disclose personal information if required to do so by law.
Access to your Personal Information
You have the right to be given a copy of information held by us about you. We may charge a fee for this which will not exceed €5.00 euros. We will provide the requested information to you within 30 calendar days of the receipt of a valid request in writing or by email. Applications must be sent with proof of
identity such as a passport copy or driving license. We will also require applications to include any personal data, which relates to our company, such as your username or password.
You have the right to have any inaccuracies in the information held by us about you corrected, if inaccurate, or erased if we do not have a legitimate reason for retaining that information. We will accede to any such valid requests within 30 calendar days of the receipt of a valid request by email to firstname.lastname@example.org.
We reserve the right to request you to provide additional information in order to enable us to identify your personal data and/or to verify your identity.
Security of your Personal Information
The Irish Management Institute are committed to protecting the security of your personal information. We follow best practice guidelines to help protect your information from unauthorised access, use or disclosure. Information is stored on computers with limited access that are located in controlled facilities.
Protection of Children’s Personal Information
The Irish Management Institute do not knowingly collect any personal information from children.
No personal information will be retained for longer than is necessary.
Communicating via the Internet and sending information to you by other means necessarily involves your personal information passing through or being handled by third parties.
Governing Law and Jurisdiction
This legal notice and all issues regarding this website are governed exclusively by Irish law and are subject to the exclusive jurisdiction of the Irish courts.
Your right to complain
If you have a complaint about our use of your information, you can contact the Data Protection Commission via their website www.dataprotection.ie or write to them at:
Data Protection Commission
21 Fitzwilliam Square South
Enforcement of this Privacy Statement
If you have any questions regarding the above statement, please contact us at email@example.com.